Internal ISM and ISPS
Health Checks

International Safety Management Code

Regs4ships have in-depth experience of writing International Safety Management (ISM) Code Safety Management Systems. More details about the Code can be obtained from IMO's website.

• We have reviewed and rewritten the Safety Management Systems of a number of major companies as part of the development of CompanyRegs systems.
• We can review or audit your system and advise you on improvements to ensure that it reflects current industry best practice.
• For vessels registered with the Cook Islands we can also undertake and approve the Onboard Assessment.
• Whatever your ISM needs may be, we can help.

International Ship and Port Facility Security Code

• We can perform the ISPS Ship Security Assessment on any type of vessel.
• Regs4ships can write your International Ship and Port Facility Security (ISPS) Code Manuals and produce your ISPS Ship Security Plan. More details about the ISPS Code can be obtained from IMO's website.
• For vessels registered with the Cook Islands we can also undertake and approve the Onboard Assessment.
• Whatever your ISPS needs may be, we can help.

Flag State Surveys

Regs4ships are recognised by a number of Flag States to undertake Flag State Surveys on their behalf. As follows:

• Cook Islands - Regs4ships are appointed as Deputy Registrars and Surveyors for the Cook Islands Ships Registry for all sizes of vessel. We can register your ship, conduct all the required Flags State surveys, including approving your ISM system as a cost-effective one-stop-shop for busy shipowners.
• Marshall Islands - Regs4ships are appointed Flag State Surveyors for all vessels of less than 500 GT as well as Nautical Inspectors for vessels of all sizes.

Flag State Inspections

Cook Islands - Regs4ships are Nautical Inspectors for all sizes of vessels.

Marshall Islands - Regs4ships are Nautical Inspectors for all sizes of vessels.

Audits and Support

Navigational Audits

Regs4ships can rapidly undertake quick, objective and comprehensive audits which will assess the state of your ship's navigational equipment, systems, documents and publications, as well as the ability of your crew to use it. We will also assess the Bridge Team Management and bridge operational procedures.

Regs4ships will assess the ship's navigation outfit, charts and documents to ascertain if it:

• Is outfitted with fit-for-purpose and serviceable navigational equipment;
• has sufficient redundancy and spare parts to comply with Flag State requirements and also ensure it can provide safe navigation;
• is operating effectively and being properly maintained;
• has equipment manufacturers' updates and bulletins which are current.

Regs4ships will also assess:

• If the navigational officers are qualified and competent;
• if they are properly using and maintaining the equipment, charts and navigational publications.

Regs4ships surveyors will conduct the navigational audit and produce an immediate set of recommendations, followed by a comprehensive report within 5 days of the audit.

Technical Audits

Regs4ships can rapidly undertake quick, objective and comprehensive audits which will assess the technical condition, maintenance practices, technical organisation and logistical resilience of your ship's machinery and equipment.

Regs4ships will assess the ship's critical machinery to determine:

• If it is properly identified, serviceable and given maintenance priority;
• if it is operating effectively and being properly maintained;
• if there is any outstanding maintenance required and if sufficient spare parts are held onboard;
• if the ship's critical machinery has the correct operating instructions;
• whether manufacturer's updates and bulletins are current;
• if the technical library is complete and properly maintained;
• if there are adequate spares and consumables, such as lubricants, onboard.

Regs4ships surveyors will conduct the technical audit and produce an immediate set of recommendations, followed by a comprehensive report within 5 days of the audit.

Management Audits

Regs4ships can rapidly undertake quick, objective and comprehensive audits which will assess the management of your ship and shore-side offices.

Regs4ships will review your management structure including:

• management responsibilities;
• job descriptions;
• qualifications and Continuing Professional Development requirements;
• procedures and checklists;
• reporting procedures within the ships and offices and between ships and offices;
• the frequency of reports and the events which require reports;
• record-keeping;
• evaluating historical records for content and relevance.

The review will consider the effectiveness of the management structure and procedures and if they are practical, robust and resilient under any foreseeable stress conditions.

Regs4ships surveyors will conduct the management audit and produce an immediate set of recommendations, followed by a comprehensive report within 5 days of the audit.

Safety Audits

Regs4ships can rapidly undertake quick, objective and comprehensive safety audits. These will assess the state of the ship's safety equipment, its certification, test status and the ability and qualification of the crew to use it.

Regs4ships surveyors will conduct onboard training and undertake a realistic exercise of crew response and expertise. On completion they will produce an immediate set of recommendations, followed by a comprehensive report within 5 days of the audit.

This can be combined with an internal ISM and ISPS Audit to satisfy your internal Safety Management System and security plan requirements. This can help you to revise, update and streamline procedures to achieve greater efficiency and ensure continuing regulatory compliance.

Regs4ships surveyors will conduct the safety audit and produce an immediate set of recommendations, followed by a comprehensive report within 5 days of the audit.

Reactivation after Lay-up

Regs4ships can help with planning and implementing reactivation after cold or hot lay-up.

Regs4ships will:

• assess the available lay-up records and any records of maintenance undertaken during lay-up and reconcile them with the ship's maintenance plan;
• identify the outstanding maintenance and develop a rectification programme;
• identify fuels, lubricants and hydraulic fluids in machinery, pipe and storage systems for condition-sampling and assessment for future use;
• identify critical equipment for a condition assessment programme to ensure full functionality;
• assess safety equipment and fire-fighting appliances for full functionality and maintenance and record-keeping;
• develop a practicable reactivation plan to meet the required in-service deadline;
• assess the reactivation team and new crew for familiarity with safety equipment and fire-fighting appliances.

If required, Regs4ships surveyors can initially produce a 'reactivation after lay-up report'. Following a visit to the ship we will produce an immediate set of recommendations, followed by a comprehensive report within 5 days of the visit.